Monitoring Coronavirus

Information for the Georgia Tech community related to the Coronavirus outbreak.

Updated Monday, March 30, 2020

As of today, Georgia Tech remains open with modified operations. The Institute is proactively monitoring and assessing the outbreak to protect the health and wellbeing of the Georgia Tech community. This page will be updated with the latest information as it becomes available.

Frequently Asked Questions

Updated several times a day as needed.

Health and Exposure Alerts

Confirmed cases, potential exposures, action steps, and general COVID-10 health alerts.

Exposure Decision Tree

What to do if you suspect or if you have been exposed to a positive case of COVID-19.

Student Resource Guide

How academic and campus services will continue in the new virtual space.

Academic and Operational Updates

March 26, 2020 - Services and Resources Guide for Students

There has been a lot of change in the past few weeks. That much change in such a short time has left most of you with questions. We bet a lot of you are wondering how academic and administrative services and resources will continue in the virtual space.

The FAQs on health.gatech.edu/coronavirus is one source of information, but we thought it might help to simplify it a little. So, we created this resource guide for students to help answer questions. We hope you will find it to be a useful tool as we navigate this unique situation together.

Where do I go for help infographic    Academic Support Services

March 24, 2020 - City of Atlanta Stay-at-Home Order

Last night the Mayor of Atlanta issued an executive order directing all individuals living in the City of Atlanta to “stay at their place of residence” and imposing new restrictions on business activity within the City.  Read the full text of the executive order.
 
We’ve received questions about Atlanta’s order and its impact on:

  • Faculty, researchers and staff who are still reporting to work to continue modified operations, research and distance learning for the Atlanta campus,
  • Moving students out of residence halls and removing belongings from academic facilities. The safety and health of our residents is our greatest concern.

The order’s stay-at-home requirements are subject to several exceptions, one of which is for “essential business.” Essential business includes travel to and from “educational institutions …  for purposes of facilitating distance learning or performing essential functions, provided that social distancing for six-feet per person is maintained to the greatest extent possible,” as well as travel to and from a place of residence, which includes a residence hall.

Faculty, Researchers and Staff

Faculty, researchers and staff should continue to follow their unit’s business continuity plans for staffing guidance. Unit leadership and supervisors have been given guidance on how to modify work arrangements for anyone who falls into a high-risk category or is medically fragile.  Please reach out to your supervisor or HR representative with specific questions.  We have been working with USG to issue guidance around HR policies to address the questions we have been hearing in the last week.  That information will be available as soon as possible. 

Housing and Move Out

Parents, guardians, and students traveling to Atlanta to retrieve educational materials and other personal items while moving out of residence halls would not be in violation of the order.
 
We assure you that the Institute is taking every possible precaution to ensure health and safety during this process. In Georgia Tech Housing, the appointment time system allows 10 residents of each building in each 2-hour time slot. For example, in North Avenue Apartments, which houses 600 residents, this is 10 students per 2-hour time slot—an average of 3 people per floor at a time. Our cleaning staff has focused their full effort on wiping down all door handles, elevator buttons, and other high touch common locations at least every hour, and – in practice—many times an hour.

If you are a resident who absolutely cannot move off campus for the remainder of the semester, please complete a Housing Accommodations Request Form.

  • Login and select, "Request to Stay On Campus" on the Resources tab of the gold navigation bar. 
  • Housing and Residence Life will be in touch upon receipt with more information.

If you are able to keep your move-out appointment, please do so. We are here to assist you through a safe, efficient move-out process.

If you are one of the students who were granted exemptions to remain on campus, we will continue modified services on campus. Find more information about Campus Services hours and open buildings

You should follow the guidance in the executive order for all other activities.

March 23, 2020 - U.S. Department of State Issues Global Health Advisory Level 4

As a reminder, we are under a U.S. Department of State Global Health Level 4 Travel Advisory. Many countries across the world are implementing preventative safety measures that may involve travel restrictions, mandatory quarantines, border closures, and travel and entry prohibitions with very little notice and for an indefinite period of time.

In accordance with previously issued travel restrictions, Georgia Institute of Technology-sponsored international travel is prohibited.

Additionally, for the health and safety of our campus community, all faculty, staff, and students are strongly urged to cancel or postpone any personal international travel. If you have any questions, please contact covid19travel@health.gatech.edu.

March 19, 2020: HR benefits and resources related to COVID-19

Dear Colleagues:

The USG Human Resources office wants to make sure employees understand the benefits and resources available related to COVID-19. Please keep in mind, guidance is changing rapidly as the situation evolves. Additional information and updates will be posted on the USG Human resources website at usg.edu/hr/benefits/coronavirus as they are received.

As the situation related to COVID-19 evolves, we want to make sure you are aware of the important benefits and resources available to you through the USG Benefits programs.

USG Healthcare Plan

For COVID-19 related in-network provider visits and testing, out of pocket costs such as deductibles, co-payments and coinsurance, will be waived ($0.00) if you are enrolled in one of the USG healthcare plans through Anthem BCBSGA or Kaiser Permanente (including employees enrolled in the Consumer Choice HSA).

All telehealth visits through LiveHealth On-Line, including those unrelated to COVID-19, will be covered at 100% with no out of pocket costs for all USG healthcare plans through June 30, 2020.

If you have concerns or are showing symptoms of COVID-19, we encourage you to take the following steps:

  • Call your provider’s office for guidance and next steps.
  • If you do not have a provider, please call the 24/7 nurseline and/or member services number for help locating a provider.
    • Anthem Blue Cross Blue Shield (Anthem)
      • 24/7 Nurseline 1-888-724-2583
      • Member Services 1-800-424-8950
      • Website anthem.com/usg/
    • Kaiser Permanente 
      • 24/7 Nurseline (404) 365-0966 | 1-800-611-1811
      • Member Services (404) 261-2590 
      • Website my.kp.org/usg/
  • Emergency room and urgent care options are available for emergency situations. While we are working with Anthem and Kaiser Permanente to ensure benefits are processed correctly, if you have questions about benefits coverage, please call the member services number listed above.

Please Note: Kaiser Permanente has closed several smaller facilities to reallocate resources to larger facilities and is moving some previously scheduled office visits to telehealth. If you have questions, please call Kaiser at 1-800-611-1811.

Telehealth Options

Both Anthem and Kaiser Permanente offer telehealth options. If you have nonemergency healthcare concerns, telehealth can be a good option. While COVID-19 cannot be confirmed through virtual or remote care, provider teams can help with screening symptoms, assign risk, answer questions and recommend the next steps. All telehealth visits will be covered at 100% with no out of pocket costs for all USG healthcare plans including those unrelated to COVID-19.

 

Pharmacy/Prescription Medications

To ensure access to prescription medications, early refill limits will be waived for 30-day maintenance prescriptions at in-network pharmacies. Additionally, CVS pharmacies are waiving charges for home delivery of all prescription medications. If you do not use a CVS pharmacy, please check with your local pharmacy for information about waived home delivery charges.

If you take a maintenance medication, we encourage you to use the 90-day supply option. This will reduce the number of trips to the pharmacy and will lower your out of pocket cost. As part of the prescription drug program, you also have the option of home delivery from CVS Caremark Mail Service pharmacy with no delivery cost.

Anthem members – Pharmacy Plan information through CVS/Caremark 1-877-362-3922

At this time, Kaiser Permanente has not removed any refill limits for maintenance medications. However, employees can utilize Kaiser Permanente’s prescription mail order service to have prescriptions shipped home with no shipping charges.

KEPRO Employee Assistance Plan – EAP

Tips for coping with any feelings or emotions you may be experiencing related to the COVID-19 outbreak is available through the KEPRO Employee Assistance Plan via phone at 1-844-243-4440 or on-line at EAPHelplink.com (company code is USGCares).

USG partners with the KEPRO Employee Assistance Program to provide support and resources on personal matters to improve your overall life and well-being. In addition to phone counseling and in-person counseling referrals (first 4 visits are at no cost), the EAP includes additional products and services at no cost such as:

  • Legal and Financial Services
  • Childcare and eldercare referrals and advice
  • Grief and loss support
  • Taxpayer information

The KEPRO EAP is available 24/7/365 to offer telephonic support to you and your family members at 1-844-243-4440.

NonUSG Healthcare Plan Covered employees For employees not enrolled in the USG Healthcare plan, a telehealth option is available through LiveHealth On-line at $59 per visit. For acute, non serious medical concerns, you may consider a retail health clinics or a quick care center.

COVID-19 Hotline - Information from Department of Community Health
dph.georgia.gov/
The State of Georgia has a new COVID-19 hotline. If you believe that you are experiencing symptoms of COVID-19 or have been exposed to the novel coronavirus, please contact your primary care doctor, an urgent care clinic, or your local federally qualified healthcare center. Please do not show up unannounced at an emergency room or health care facility.

Hotline: 1-844-442-2681

Financial/Market Volatility Concerns

USG has partnered with CAPTRUST to provide Retirement and Financial Advisory Services to USG employees. CAPTRUST offers a no cost advice line for all benefited employees and representatives are available to answer employees questions and concerns about the market.

To schedule an appointment, call 1-800-967-9948 or on-line at captrustadvice.com. Representatives are available Monday – Thursday 8:30 a.m. – 5:30 p.m.

Information and updates are available on the USG Benefits web page at usg.edu/hr/benefits/coronavirus. General information about COVID-19 is available at the CDC website at cdc.gov/coronavirus or on the Department of Community Health website at: dph.georgia.gov/.

If you have questions or concerns, please contact hr.ask@ohr.gatech.edu.

Sincerely,

Kim D. Harrington, Ph.D.
Chief Human Resources Officer & Associate Vice President for Human Resources

March 19, 2020: Regarding spring commencement exercises

Dear Spring 2020 graduates,

In light of efforts to contain the COVID-19 pandemic, the University System of Georgia made the difficult but necessary decision to cancel or postpone all spring activities on USG campuses. This includes commencement ceremonies. I therefore need to share with you that Georgia Tech will not hold its spring commencement ceremonies that were planned for May 1-2, 2020. Students scheduled to graduate will still earn their degrees and receive their diplomas, consistent with academic standards.

I realize how disappointing this is for those of you scheduled to graduate. You have worked hard toward the goal of earning your diploma from Georgia Tech and celebrating with your family and friends. Our commencement ceremonies are cherished traditions that go back well over a century and are symbolic of all that we stand for at Georgia Tech. These are, however, unprecedented times requiring unprecedented actions.

While we won’t have commencement in May, we will be creatively considering other options to celebrate our spring graduates. We will communicate that information as soon as it is available. We also have a Q&A on the commencement site.

Thank you once again for your patience and flexibility as we navigate these challenging times. Every day I am inspired by the creativity and talent in our community, by the acts of generosity, courage and responsibility all around us. Solutions, big and small, are beginning to emerge to help us deal with this health threat. And many of those solutions will be coming from our own students and alumni. While we are practicing social distancing, we are standing together in purpose, vision, and in caring for each other. Our mission of Progress and Service was never more needed.

Yours,
Ángel Cabrera
President

March 17, 2020: In Response to Recent USG Guidance

To the Georgia Tech campus community:

I thank you for your continued patience and understanding in this rapidly evolving public health emergency. Based upon new guidance we have received from the University System of Georgia, which is included at the end of this message, we can now affirm that we are moving all instruction to a distance format for the remainder of the semester.

Faculty are working hard to adapt the curriculum to a distance format using various technological solutions at their disposal. They may use the week of March 23 to test and practice those solutions as needed. Classes will re-start formally on March 30, but students are asked to make themselves available the week of March 23 should their faculty need them to test the new systems.

Graded assignments, tests, or quizzes planned for the week of March 23 will be postponed until after March 30 in order to give everyone adequate time to adjust to the new learning environment. Please be on the lookout for communication from your faculty about your courses.

The FAQs at health.gatech.edu/coronavirus#faqs are being regularly updated and should be your primary resource for current information. Please direct any additional questions you may have to provostsoffice@gatech.edu. International students with specific questions related to their status can contact info@oie.gatech.edu.

Students are asked to stay away from campus for the rest of the semester. If you haven’t moved out, we will be providing separate instructions as to how to do it safely. Please note that you are not allowed to return to campus and check out without specific permission from us. This is necessary to ensure minimal contact with others while you move out of your residence halls.

Details regarding refunds for housing and dining are being reviewed and finalized by the USG. We will communicate with you as soon as we know more.

If you are unable to leave campus, please fill out and submit a Housing Accommodation Request form. There will be follow-up communication specifically for students in that circumstance.

We will make every effort to accommodate students who are unable to return home or who cannot find housing elsewhere but we need everyone’s cooperation to limit the population on our campus as much as possible to reduce risk of infection for everyone. 

I know there has been some frustration as a result of my premature communications of these changes last week. I understand it, and I acknowledge and apologize for the confusion they caused.

These are difficult times for everyone. Yet, every day I am encouraged by the dedication, the sense of responsibility and mutual support among members of our community. I thank all students for what they are doing to adjust to this situation, as well as their families and friends who are helping them to ease the transition.

I thank all faculty members for creatively finding ways to shift their instruction to an entirely new format in a very short period of time and caring for the academic growth and progression of our students.

I thank our research faculty, graduate students, and postdocs for finding ways to adapt our research enterprise to this new reality.

I thank all staff for finding ways to get the job done without putting themselves or others at risk. And, I thank the Institute´s administration for their commitment to steering us through these uncharted waters.

Please take care of yourselves while you are away from campus and be mindful of the various safety measures you should take to avoid and prevent illness. We will keep in touch with you via email, social channels, and on the resource page here as the situation changes and additional decisions are made.

-Ángel Cabrera
President


USG Moves to Online Instruction for Remainder of Semester

The University System of Georgia (USG) has decided that all 26 institutions will move to online instruction for all courses for the remainder of the semester with extremely limited exceptions.

This action comes following last week’s decision to suspend instruction for two weeks to ensure business and instructional continuity, and to allow further state assessment of COVID-19.

Students are not allowed to return to campus until they receive permission from their institution, which will be forthcoming soon.

Additionally, residence halls will be closed, with minimal exceptions for students unable to return home, or who cannot find housing elsewhere. Students will receive specific instructions from campus leaders regarding when they will be allowed to return to campus to retrieve their belongings from residence halls. Students must follow those instructions. For those students who are unable to depart campus, we will make every effort to accommodate these students.

The USG will be providing guidance to campuses on refunds for housing, dining, and other services. Students should wait for their campus to contact them.

Institutions will remain open, with minimal staff physically on-site, to ensure continuity of certain services.

In the end, we want to ensure that our faculty, staff and students are safe; that we do our part to help stem the spread of the coronavirus in Georgia; and that we fulfill our mission to graduate our students even in the face of these challenging times.

 

March 16, 2020 - USG Moves to Online Instruction for Remainder of Semester 

For Immediate Release
March 16, 2020
usg.edu/coronavirus

The University System of Georgia (USG) has decided that all 26 institutions will move to online instruction for all courses for the remainder of the semester with extremely limited exceptions. This action comes following last week’s decision to suspend instruction for two weeks to ensure business and instructional continuity, and to allow further state assessment of COVID-19.

Students are not allowed to return to campus until they receive permission from their institution, which will be forthcoming soon.

Additionally, residence halls will be closed, with minimal exceptions for students unable to return home, or who cannot find housing elsewhere. Students will receive specific instructions from campus leaders regarding when they will be allowed to return to campus to retrieve their belongings from residence halls. Students must follow those instructions. For those students who are unable to depart campus, we will make every effort to accommodate these students.

USG will be providing guidance to campuses on refunds for housing, dining, and other services. Students should wait for their campus to contact them.

Institutions will remain open, with minimal staff physically on-site, to ensure continuity of certain services.

In the end, we want to ensure that our faculty, staff and students are safe; that we do our part to help stem the spread of the coronavirus in Georgia; and that we fulfill our mission to graduate our students even in the face of these challenging times.

March 13, 2020 - Clarification on today's communication

To the Georgia Tech Community:

To clarify my former statements, while we will continue to work hard to test our business continuity plans and distance instruction capabilities, further assessment will be needed to determine if distance learning will be necessary.

Find below the guidance issued by the University System yesterday.

I apologize for the confusion that my earlier guidance may have caused. We will be updating our FAQs as the situation continues to evolve. Check back here for updated guidance.

-Ángel Cabrera
President


USG Statement on Status of Instruction at Institutions
For Immediate Release
March 12, 2020

Georgia Governor Brian Kemp today announced state agencies, school systems and local communities have been given the flexibility to implement closures.

Effective Monday, March 16, 2020, all University System of Georgia institutions will temporarily suspend instruction for two weeks to allow time for USG institutions to test their business continuity plans and online instruction modules and for state officials to continue to assess the current situation regarding coronavirus (COVID-19) in Georgia.

Students who are currently on spring break are strongly encouraged not to return to campus. Students on campus are asked to depart campus by close of business Friday, March 13, 2020, and to remain away from campus until March 29, 2020.  At this time, students are not being asked to move out of their dorms for the remainder of the semester. For students who are unable to leave campus, institutions have been asked to develop plans to safely accommodate those students on campus.

As circumstances change, the USG is providing regular updates to its institutions and the public at usg.edu/coronavirus

 

March 12, 2020 - Further Guidance from USG, Instructional Continuity

As of earlier today, the guidance from the University System of Georgia (USG) is that “all 26 USG institutions will remain open for face-to-face education at this time.” The message sent to Presidents of all of the USG’s institutions is included below.

Because this guidance could change as the situation evolves in metro Atlanta and beyond, it is essential that we accelerate our preparation efforts to move all classes and parts of our research and administration to a distance format.

I have instructed Provost Bras to work with all academic units to provide whatever support is needed for faculty to move their classes to a distance format on short notice. I advise all faculty to take advantage of spring break next week to plan how to best move the remainder of their courses to a distance format. I encourage all faculty and academic units to find creative solutions to help students complete their courses and progress academically should we need to adopt a distance delivery format.

In addition, I have instructed Kelly Fox, executive vice president of Administration and Finance, to prepare the administration for the eventuality that we need to move major parts of the administration to telework.

I have instructed Chaouki Abdallah, EVP of Research, to work with researchers throughout the Institute and GTRI, to ensure that all research continuity plans are up-to-date.

While no decision has been made at this point, I advise all students heading out for spring break to also prepare for the possibility that instruction could move to distance learning.

Because of the new travel restrictions put in place by the federal government last night, I have instructed our Office of International Education to immediately recall all students abroad and provide whatever assistance we can to facilitate their return and academic progression. We have also made the decision to cancel all summer study abroad, GTL, international internships, exchange programs and Georgia Tech sponsored international curricular and co-curricular travel programs. The Office of International Education will follow up with program-specific details and additional guidance by March 23.

For up-to-date guidance on Georgia Tech’s response to the COVID-19 outbreak, please visit health.gatech.edu/coronavirus.

I want you to know that I am assessing the situation on an hourly basis with experts inside and outside the Institute and considering multiple scenarios within the guidance of the University System and health authorities. I appreciate the work of all the members of the special task force chaired by Senior Vice President and Chief of Staff Frank Neville as well as all the faculty and staff supporting them.

Please continue to take good care of yourselves and those around you. Practice good hygiene and wash your hands regularly. This video provides a good overview of steps you can take toward illness prevention and the best ways to seek appropriate health care if needed.

More importantly, I thank every member of our community for doing your part in dealing with this health emergency. I have full confidence in the ability of the Georgia Tech community to navigate these uncharted territories.

-Ángel Cabrera


USG Message Distributed on 3/12/20

Dear Presidents,

The University System of Georgia is consulting constantly with the Georgia Department of Public Health (DPH) and the Governor’s Coronavirus Task Force. DPH has advised that the risk of contracting the coronavirus (COVID-19) in Georgia remains low.

Therefore, all 26 USG institutions will remain open for face-to-face education at this time.

For those of you, or anyone on your campus who may be traveling, please make sure they remain in regular contact with your campus for operational updates.

Many of you have asked, what can we do? The most important responsibility we each have is to practice prevention. Prevention is paramount.

Please urge your faculty, staff and students to take appropriate measures such as:

  • Wash hands regularly.
  • Avoid touching your eyes, nose, and mouth.
  • Cover coughs and sneezes with tissues.
  • Avoid close contact with people who are sick.
  • Be responsible and courteous to others and stay home if you are sick or experiencing symptoms.
  • Respect personal space when greeting others and during conversations.
  • Be mindful of those in high risk populations such as those with underlying health conditions and the elderly.
  • Follow CDC and DPH guidance on personal and business travel to avoid increasing your risk and that of others.

We take very seriously the responsibility to make prudent choices for the well-being of the USG community.

The latest information is that (as of Thursday morning) there are 12 confirmed and 19 presumptive positive cases of COVID-19 in Georgia. These numbers are likely to change.

For the latest updates, please monitor DPH’s website.

Health officials advise that the incubation period of COVID-19 is 2-14 days, with an average period of 5 days. Symptoms include coughing, fever and shortness of breath. Most people experience mild to moderate symptoms.

Guidance from DPH identifies those with the highest risk to contract COVID-19 are travelers to countries with widespread outbreaks, as well as those travelers’ close contacts. Additionally, those most likely to develop serious illness after contracting COVID-19 include persons who are older than 60, as well as persons with chronic health conditions.

As you are aware, the CDC strongly advises against anyone traveling to a location subject to a Level 3 or higher Travel Health Notice, including Italy, South Korea, China and Iran. USG will not approve travel to those countries.

We urge all community members to practice good preventive measures and to visit the USG resource guide for the latest information concerning travel advisories and other guidance. You can also find additional information from the CDC here.

We will continue to work with DPH and communicate with you regularly and fully as conditions change. Thank you for all you do for USG.

March 11, 2020 -  Video Guidance from Stamps Health Services


With much of our attention now being focused on the spread of COVID-19 and operational decisions under discussion, we asked Dr. Benjamin Holton, senior director of Stamps Health Services, to summarize some of the most important facts based on information from the Centers for Disease Control and Prevention and the Georgia Department of Public Health, including how to identify symptoms, and when and where individuals can seek additional medical assistance or advice.

March 9, 2020 - Situation Monitoring and Travel Guidance

As you know, we have been monitoring the outbreak of the coronavirus (COVID-19) since January, and have been assessing and adjusting Institute programs and activities in accordance with guidelines from the Centers for Disease Control and Prevention (CDC), the University System of Georgia (USG), the U.S. Department of State, and the Georgia Department of Public Health.

Today, we write to offer further guidance as we approach spring break. We understand that many students, faculty, and staff may have plans to get away next week. For those traveling to and from countries under a CDC Warning – Level 3 and higher, we encourage you to notify Stamps Health Services at covid19travel@health.gatech.edu of the recent travel, and then self-monitor and self-isolate for 14 days prior to returning to campus. If, after 14 days, you show no symptoms of illness, you can return to normal campus activities. If you experience flu-like symptoms, contact the Department of Public Health at 1-866-PUB-HLTH.

Please be reminded that all Institute travel to CDC-designated Level 3 countries is prohibited. If you plan to travel domestically or to countries that are not on the Level 3 list, please continue to take appropriate preventive measures as recommended by the CDC to protect yourself and our community. Wash hands regularly; avoid touching your eyes, nose, and mouth; cover coughs and sneezes with tissues; avoid close contact with people who are sick; and stay home if you experience symptoms of illness.

As previously communicated, all Georgia Tech-related travel to countries listed at Level 3 or higher on the CDC’s travel advisory have been canceled. An Institute-sponsored program to Japan has also been canceled. Additionally, all international spring break programs sponsored by Georgia Tech have been canceled. Domestic spring break trips will proceed as planned.

We are currently working with units across campus to expand some spring break services in support of students who plan to remain on campus during the break. Hours of operation for these services can be found below. We encourage you to visit the USG resource guide at usg.edu/coronavirus for the latest information concerning travel advisories and for other guidance. You can also find additional information from the CDC at cdc.gov/coronavirus/2019-ncov. Direct any questions to publichealth@gatech.edu.

Spring Break Operational Hours

Stamps Health Services

  • Mon. March 16 – Wed. March 18 | 8 a.m. – 5 p.m.
  • Thurs. March 19 | 9 a.m. – 5 p.m.
  • Fri. March 20 | 8 a.m. – 5 p.m.

Dining Services

Georgia Tech Library

  • Sat. March 14 | 12 a.m. - 6 p.m.
  • Sun. March 15 | CLOSED
  • Mon. March 16 - Friday, March 20 | 7:30 a.m. - 6 p.m.
  • Sat. March 21 | CLOSED Sun.
  • March 22 | 8 a.m. - 12 a.m.
  • Mon. March 23 | Regular hours resume

Georgia Tech Bookstore

  • Sun. March 15 | CLOSED
  • Mon. March 16 – Fri. March 20 | 8 a.m. – 6 p.m.
  • Sat. March 21: 10 a.m. – 6 p.m.

Starbucks Tech Square

  • Sun. March 15 | 8 a.m. – 6 p.m.
  • Mon. March 16 – Fri. March 20 | 7 a.m. – 6 p.m.
  • Sat. March 21 | 8 a.m. – 6 p.m.

Burdell’s

  • Mon. March 16 – Thurs. March 19 | 9 a.m. – 3 p.m.
  • Fri. March 20 | CLOSED

Campus Recreation Center

  • Sat. March 14 | 9 a.m. – 10 p.m.
  • Sun. March 15 | 12 p.m. – 10 p.m.
  • Mon. March 16 – Fri. March 20 | 5:30 a.m. – 10 p.m.
  • Sat. March 21 | 9 a.m. – 10 p.m.
  • Sun. March 22 | 12 p.m. – 12 a.m.

Student Center Building (Accessible 24/7 with a valid BuzzCard.)

  • Fri. March 13 | 7 a.m. – 11 p.m.
  • Sat. March 14 | 7 a.m. – 10 p.m.
  • Sun. March 15 | 9:30 a.m. – 11 p.m.
  • Mon. March 16 | 7 a.m. – 8 p.m.
  • Tues. March 17 | 7 a.m. – 9 p.m.
  • Wed. March 18 | 7 a.m. – 8:30 p.m.
  • Thurs. March 19 | 7 a.m. – 10 p.m.
  • Fri. March 20 | 7 a.m. – 11 p.m.
  • Sat. March 21 | 10:30 a.m. – 11 p.m.
  • Sun. March 22 | 7 a.m. – 11 p.m.
  • Mon. March 23 | Regular hours resume
     

 

March 5, 2020 - Response Taskforce Update

The task force charged with leading the preparation for and coordination of an Institute response in the event campus operations are affected sent the following updates to the community:

Class Attendance

  • Currently, there is no change to class schedules. We continue to recommend that anyone who is experiencing flu-like symptoms should remain at home to prevent the spread of illness. We have asked faculty to modify class attendance policies, assignment due dates and missed exams and quizzes to accommodate students who have any type of illness. Students who feel they have not been given this flexibility should contact Student Life at 404-894-2565.


Staff Attendance

  • Employees who are ill should stay home. Managers are encouraged to approve telework requests for employees who are healthy enough to work but may be recovering from illness.


Campus Events

  • Effective immediately, Georgia Tech is requiring that all large-scale campus events adopt enhanced public health protocols. Event organizers should increase available hand sanitizer as well as adopt more stringent pre- and post-cleaning regimens. This includes using cleaning products that disinfect and focusing on shared surfaces such as tabletops, door handles, and the like. If you have any questions about cleaning practices, email buildingservices@facilities.gatech.edu.


International Travel

  • Students, faculty, staff and international guests visiting or returning to campus from countries at a Level 3 or higher designation by the Centers for Disease Control and Prevention (CDC) are encouraged to notify Stamps Health Services of the recent travel, and then self-monitor and self-isolate for 14 days prior to returning to campus. If, after 14 days, you show no symptoms of illness, you can return to normal campus activities. If you experience flu-like symptoms, contact the Department of Public Health at 1-866-PUB-HLTH.
  • Students living on campus who need help finding a location for isolation should contact Housing and Residence Life at 404-894-2470. Faculty and staff should remain home and work with their immediate supervisor to arrange for telecommuting and/or the means to conduct instruction online. Note the list of Level 3 is subject to change.
  • The most up-to-date list is available on the CDC's website.


Georgia Tech-Sponsored Travel and Study Abroad

  • All university-related travel to countries listed at Level 3 or higher on the CDC’s travel advisory have been canceled. A Tech-sponsored program to Japan has also been canceled.
  • All international spring break programs sponsored by Georgia Tech have been canceled. Domestic spring break trips will proceed as planned.
  • Spring programs currently underway in countries that have not received a CDC travel notice are continuing as planned. Tech will continue to monitor any changes in travel status announced by the CDC and will communicate immediately should circumstances change.
  • Summer study abroad programs, as well as classes and activities at the Georgia Tech-Lorraine campus abroad, are being assessed. Decisions will be communicated to campus by March 13.
  • In the event of employee travel cancellation, Georgia Tech travel policy allows for reimbursement of some business-related expenses. Should you need to cancel travel to any of the countries affected by the travel ban, costs incurred in accordance with Georgia Tech travel polices may be reimbursable. Contact the business partner in your unit for situational questions or email abbie.coker@business.gatech.edu.


Other Prevention

  • We continue to encourage everyone to follow appropriate preventative strategies, as recommended by the CDC: wash hands regularly; avoid touching your eyes, nose, and mouth; cover coughs and sneezes with tissues; avoid close contact with people who are sick; and stay home when experiencing symptoms of illness.
  • Following an inventory of personal protective equipment, disinfectant cleaning supplies and hand sanitizer currently available on campus, Tech has placed additional orders to ensure there are sufficient reserves of these items on hand. Custodial staff will alter their cleaning practices to focus more on surface cleanliness and disinfection, particularly in common areas. This includes augmenting our green cleaning supplies with Lysol spray and Clorox disinfecting wipes, which are CDC and EPA approved for human coronavirus, and increasing the use of disinfecting foggers that are typically used in the Campus Recreation Center and Clough Commons. If you have any questions about cleaning practices, email buildingservices@facilities.gatech.edu.

We encourage you to visit the USG resource guide for the latest information concerning travel advisories and other guidance at usg.edu/coronavirus You can also find additional information from the CDC at cdc.gov/coronavirus/2019-ncov. Direct any questions to publichealth@gatech.edu.

Georgia Tech is a tight-knit community dedicated to the academic, professional, and personal well-being of all of its members. As we continue to monitor developments related to this global health threat, we ask that you please take care of yourselves, look out for each other, and be sensitive to one another. We are all in this together.

March 3, 2020 - Formation of Coronavirus Task Force

In a message to campus, President Ángel Cabrera announced the formation of a coronavirus task force that will lead the preparation for and coordination of an Institute response in the event campus operations are affected. Led by Frank Neville, chief of staff for the Office of the President, members include:

  • Paul Benkeser, professor, Biomedical Engineering
  • Rob Connolly, chief of police
  • Mark Demyanek, interim senior vice president, Administration
  • Erika Gravett, deputy director, Human Resources
  • Laura Gustavson, emergency management coordinator, Emergency Management
  • Kasey Helton, vice president, Campus Services
  • Jennifer Herazy, chief administrative officer, Academic Affairs and Research
  • Dr. Ben Holton, senior director, Health Services
  • Pooja Juvekar, undergraduate president, Student Government Association
  • Pinar Keskinocak, professor, Industrial and Systems Engineering
  • Julia Kubanek, professor, Biological Sciences
  • Renee Kopkowski, vice president, Institute Communications
  • Keith McBride, chief of staff, Georgia Tech Research Institute
  • Jim McGarrah, interim vice president, Information Technology
  • Ajay Patel, director of purchasing, Purchasing and Procurement
  • Jennifer Rhodes, project manager principal, Information Technology
  • Kyla Ross, assistant vice provost for Advocacy and Conflict Resolution
  • Mark Rountree, deputy director of athletics, Georgia Tech Athletics Association
  • Narayan Shirolkar, graduate president, Student Government Association
  • Will Smith, director, Emergency Management
  • John Stein, vice president, Student Life and dean of students
  • Nazia Zakir, assistant vice president, Environmental Health and Safety

The task force convened yesterday and has begun to coordinate planning for the safety and well-being of the campus community, as well as initiate continuity planning should normal campus operations are interrupted. Once in place, these plans will help Georgia Tech be prepared for a broader range of potential future concerns beyond the current public health threat.

Tech is currently conducting an inventory of personal protective equipment, disinfectant cleaning supplies and hand sanitizer currently available in  departments on campus. Additional orders will be placed to ensure we have sufficient stockpiles of these items on hand, and custodial staff will alter  cleaning practices to focus more on surface cleanliness and disinfection.

There is continued coordination with federal and state authorities as well as the University System of Georgia (USG). They have been closely monitoring the ongoing outbreak in Asia and Europe and have offered direction to our institutions in line with guidance from the Centers for Disease Control and Prevention, U.S. State Department, and the Georgia Department of Public Health. Direct any questions to publichealth@gatech.edu.

March 1, 2020 - Recommendations from the University System of Georgia (USG)
Mar. 1, 2020—In response to guidance from the CDC and the Georgia Department of Public Health, the USG recommends:
[S]tudents returning from countries at a Level 3 or higher designation should self-monitor for 14 days prior to returning to campus. If a student presents with any symptoms during the self-monitoring period, the student needs to contact DPH immediately at 1-866-PUB-HLTH and seek medical assistance.

Countries that have been issued level 3 warnings include: China, South Korea, Italy, and Iran. The full list of travel notices is available on the CDC's website.

Frequently Asked Questions

As of today, Georgia Tech remains open with modified operations. In an effort to continue to keep our campus community safe, we have put the following measures in place and would like to provide you with as much detail as we have on each.

We will move to distance learning on March 30, and there will not be a need to attend in-person classes through the end of the semester. Campus remains open during this time period but operations will be limited with people physically on site only at minimally required levels. 

These FAQs are intended to answer questions from students, faculty and staff during the period of time for which the Institute has suspended instruction.


Academics and Instruction

Additional academic and instructional resources:

 

Classes and Coursework

 

What are students expected to do prior to March 29?

UPDATED March 17, 2020: Stay away from campus unless you have been authorized to remain. No formal instruction will take place until March 30. ​

 

What will happen with assignments due the week of March 23?

UPDATED March 16, 2020: Assessments and homework deadlines previously scheduled for the week of March 23 are postponed until after March 30. You will be contacted by your instructors about amended schedules for your respective courses.

Faculty and instructors have been asked to distribute modified syllabi no later than March 30.

 

Will classes resume after March 29?

UPDATED March 16, 2020: Following guidance from the University System of Georgia, we will continue to test our business continuity plans and online instruction capabilities through March 29.

On March 30, we will move all face-to-face instruction to an online or distance-based format.

 

Will I have to attend classes at different times?

UPDATED March 19, 2020: To minimize conflicts, faculty have been encouraged to offer classes at the regularly scheduled time while being flexible with students who may have difficulty because of varying time zones. Additionally, some classes may move to an asynchronous format where there is no uniform, scheduled class time.

Office hours will be held in a modified or remote format as determined by each faculty member.

 

How should course attendance and absences be managed during this time?

This is a special situation that requires empathy and flexibility. The health and safety of our faculty, staff, and students comes first. As a reminder, everyone should follow the guidelines shown in this infographic for illness or exposure to COVID-19.

We expect all faculty to relax attendance and absence policies in their courses, and instead focus on ensuring that all students can remain active and engaged. Should a student become ill and/or unable to participate in the course remotely, it is not reasonable to expect the student to present documentation. Faculty should remain mindful of the stress and anxiety that this situation has caused, and should approach communication and course policies from a place of patience and understanding.

 

How will final exams be impacted?

MARCH 27, 2020: If a course includes a final assessment (e.g., final exam or project), faculty may change the format of the assessment to be more conducive to remote delivery (e.g., paper, project, online or take-home exam). We will follow the reading period and published final exam schedule with some adjustment.

Asynchronous final exams and other final assessments should be due on the date that the final exam would have otherwise been held. Faculty should provide at least 24 hours between the time an asynchronous exam is posted and is due. 

Synchronous final exams should be held on the date and time, as indicated on the published final exam schedule. No student is to take more than two synchronous exams on one day. If three synchronous exams are scheduled on one exam day, the exam for the middle period will be rescheduled to the conflict period or to another period mutually agreed on by the instructor and student. 

Faculty should be sensitive to individual student situations and are encouraged to provide reasonable accommodations as needed.

 

As a U.S. domestic out-of-state student, can I return home and complete my academic work remotely?

March 16, 2020: Yes. We are moving to distance learning for the rest of the semester.

 

As an international student, can I return to my home country and complete my academic work remotely?

UPDATED March 23, 2020: Yes, subject to any travel restrictions that may be imposed by the United States and/or your home country.

We are moving to distance learning for the rest of the semester. The Office of International Education provides information about departing the United States on the International Student and Scholar Services section of its website.

Please note, students and faculty who plan to engage in online learning physically from any of the following countries need to first gain approval from the Office of General Counsel (asklegal@gatech.edu): Cuba, Crimea Region of Ukraine, Iran, North Korea, Sudan and Syria.

 

How does this impact interns or co-op students working off campus?

March 16, 2020: Please follow the guidance of the company where you’re working.

 

Are the online master’s degree and online professional master’s degree classes suspended as well?

UPDATED March 19, 2020: No, they will resume March 23 with their normal schedule.

 

Are distance learning master’s degree classes, dual enrollment classes, and other “online” classes suspended as well?

UPDATED March 19, 2020: Yes, these classes are suspended since they include students who have been on the Atlanta campus. These classes will resume March 30 via remote delivery technology. Please visit the Georgia Tech Canvas website for your classes and look for updates from your faculty member.

 

How will I complete undergraduate research or capstone design experience?

March 14, 2020: Please work with the faculty member to determine the best course of action. In some cases, this may mean emphasizing experimental design and literature studies over implementation, communicating with external parties via remote conferencing, etc.

 

I’m about to defend my thesis or proposal. Will I still be able to do so?

UPDATED March 19, 2020: Thesis and dissertation defense and proposals should proceed as scheduled but use virtualization tools such as BlueJeans and WebEx. Guides and tutorials for those tools are available at services.gatech.edu.

We recognize the difficulties presented by minimal on-campus activities and the research ramp-down. Faculty adviser(s) will work with students approaching critical time points in their studies (e.g., Ph.D. defenses). Online meeting tools should be utilized rather than in-person meetings.

 

How will I return my rental textbooks at the end of the semester?

UPDATED March 24, 2020: You can print a prepaid label to return your textbook rentals to the bookstore by April 30, 2020. See the textbook rental FAQs for details.

In partnership with VitalSource, Barnes & Noble Education will offer access to free eTextbooks for the remainder of the Spring 2020 term. Visit the VitalSource help page to get started.

 

Transitioning to Online Learning

 

What will happen during the week of March 23?

UPDATED March 16, 2020: Faculty will begin testing our remote delivery capabilities during the week of March 23, with the planned shift to online instruction on March 30. No formal instruction will take place the week of March 23.

 

How will the transition to remote learning impact labs, office hours, recitations, and other academic commitments?

UPDATED March 16, 2020: Lab- and experience-based courses, including faculty-mentored research for credit (e.g. XXXX4699), will be modified on a course-by-course basis. Students will be contacted by their faculty or the host school with more information about how these requirements will be met.

Office hours and recitations will be held in a modified or distance format as determined by each faculty member.

 

How should faculty adjust their courses to account for the transition to remote learning and suspended instructional time?

UPDATED March 25, 2020: The shift to remote instruction requires that faculty be agile and creative. While the overall course outcomes remain the same, faculty are expected to adjust their approach to the content and adapt to the new delivery format. It is not reasonable to expect that all course content be delivered as originally planned on a compressed schedule. Assessments previously planned for in-person and/or on-paper delivery should be carefully considered, and format and/or timelines adjusted, as needed. Faculty should also be mindful of special situations that they and/or their students may be experiencing during this time, and the impact that those situations may have on course engagement.

 

How will final exams be impacted?

MARCH 27, 2020: If a course includes a final assessment (e.g., final exam or project), faculty may change the format of the assessment to be more conducive to remote delivery (e.g., paper, project, online or take-home exam). We will follow the reading period and published final exam schedule with some adjustment.

Asynchronous final exams and other final assessments should be due on the date that the final exam would have otherwise been held. Faculty should provide at least 24 hours between the time an asynchronous exam is posted and is due. 

Synchronous final exams should be held on the date and time, as indicated on the published final exam schedule. No student is to take more than two synchronous exams on one day. If three synchronous exams are scheduled on one exam day, the exam for the middle period will be rescheduled to the conflict period or to another period mutually agreed on by the instructor and student. 

Faculty should be sensitive to individual student situations and are encouraged to provide reasonable accommodations as needed.

 

How can faculty shift to remote learning with minimal changes to the syllabus? What kinds of changes are allowable?

MARCH 27, 2020: We expect a shift to remote learning will require adjustments to suit the new delivery format. Any changes should be reflected in an updated syllabus and communicated to students as soon as possible.

There should be no changes to graded assessments submitted prior to Spring Break. For example, if an assessment was originally worth 15% of the grade, and this assessment was completed prior to Spring Break, then its weighting should remain at 15%. If the course includes a final assessment (e.g., final exam or project), then the final assessment should remain, though the format can change. For example, a final exam originally worth 30% might be replaced with another type of exam, project, paper, or some combination of these items totaling 30%. Similarly, an exam that has not yet been given might be replaced with a set of quizzes or projects covering the same material and totaling the same percentage.

Courses with a strong hands-on component normally requiring a physical presence will need more significant modifications, and the academic programs who conduct those courses will oversee those changes.

 

I’m a faculty member teaching classes remotely for the remainder of the term, can I access my office or classroom to prepare my course materials and videos?

UPDATED March, 26, 2020: If you can work remotely, you should do so. Any time on campus should be limited to essential activities, which might include the preparation for and delivery of remote instruction per approval by your college’s associate dean and if utilizing distance learning classrooms, approval of the Associate Dean for Learning Systems in GTPE.  If you come to campus, try to restrict your work to your office for course preparation or delivery. Only when technology is required for instruction not normally available should other GT locations be accessed.  Note that most buildings are on restricted access for security reasons and not staffed.  Your Buzz Card access should allow you into your office building.  You should practice extreme social distancing and good hygiene with both yourself and the surfaces you touch; this applies anywhere on campus and when in transit to and from campus. As a reminder, those guidelines are:

  • Wash your hands often with soap and warm water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces

Based on guidance from the state and other local authorities, the ability to come to campus could be further restricted over the coming days.

 

A student in my class has accommodations through the Office of Disability Services. How should I provide these accommodations when teaching and assessing remotely?

MARCH 27, 2020: The Office of Disability Services continues to be the point of contact for students and faculty in terms of accommodations requests. Faculty can review their students' accommodations by accessing the  Disability Services AIM portal. There, faculty can view a list of students who have requested accommodations and which accommodations they need by class and section. 

  • Faculty should consider alternate assessments to timed, exam-based assessments, as many students with disabilities have special situations that could impact their ability to complete a timed, online exam. 
  • Students should review updated syllabi for course adjustments and contact faculty via email if there are concerns. 
  • Faculty should also check-in with each student via email to ensure that accommodations are applicable and adequate.  
  • Students and faculty should consistently monitor and address accommodation concerns and continue to vet all questions about accommodations through the Office of Disability Services.

For more information on how faculty can create accessible courses, please see Maintaining Accessibility When Teaching Remotely.  

For more information on accessible resources, please see Academic Continuity Resources for Faculty.

 
How accessible is Canvas?

MARCH 27, 2020: While Canvas, Georgia Tech’s learning management system, does contain accessibility features, it is important to ensure that the resources/documents shared with students through Canvas are also accessible. For more information on how faculty can create accessible courses, please see Maintaining Accessibility When Teaching Remotely.

 

How can I allow more time on a test or allow a student to take a test multiple times?

MARCH 27, 2020: The Quiz tool within Canvas allows accommodations (e.g., extended time, multiple attempts, etc). The following links provide a step-by-step guide on how to set up each accommodation in Canvas:  

 

If I create a recording, how can I ensure that it is accessible?

MARCH 27, 2020: Kaltura Personal Capture, which is integrated into Canvas, can be used to record desktop activity, video, and audio to prepare instructional materials. Kaltura provides machine-level (automated) captions for the delivery of media. The accuracy of these captions depends on the clarity of speech as well as the content matter. Faculty/TAs can edit these captions. Professional captioning services are available and can be very costly.

 

How can I conduct accessible real-time (synchronous) sessions?

MARCH 27, 2020: If faculty use BlueJeans, BlueJeans Events, or WebEx for synchronous instructional sessions, the sessions are not captioned in real-time. If a session is recorded and downloaded, the video can be published through Kaltura with machine-level (automated) captions.

 

How can faculty help mitigate anxiety among their students during this transition to remote instruction?

UPDATED March 25, 2020: The transition to remote instruction may be stressful for everyone involved, and it is important for faculty to be mindful of guiding principles* during this time: 1) be empathetic, 2) be transparent, 3) respond quickly, 4) be agile, and 5) be creative. Faculty should focus on keeping students engaged in this new phase of the semester, setting and communicating expectations early, and maintaining open and honest communication with students. Faculty should accept that the transition to remote learning may not be smooth, and they should be ready to adapt to what the new environment may bring.

* Adapted from: Hunt, J.R., & Leavenworth, G. (2018). Brand Under Fire: A New Playbook for Crisis Management in the Digital Age. Ordinance Hill Publishing.

For more information for faculty, please see the Academic Guidance for Faculty for Continuing the Semester.

 

Academic and Financial Policy Changes

 

Is the withdrawal and grade mode deadline extended?

UPDATED March 20, 2020: These deadlines will be extended. This is an academic decision, however, and does not affect the refund calendar. The withdrawal grade would still apply, and there will be no refunds outside of the normal refund calendar.

Read the full details on Spring 2020 Grading and GPA Policies.

 

Am I going to get a refund of my dining/housing/parking/transportation/activity/etc. fees?

UPDATED March 24, 2020: While Georgia Tech’s campus is not closed, campus services utilized by students including housing, dining, transportation, and recreation have been greatly affected.

As such, Georgia Tech has been working with the USG to develop a refund plan that would apply to the mandatory and non-mandatory fees listed below. Fees will be pro-rated, beginning on Monday, March 16, 2020, for the remainder of the spring semester.  

Mandatory Fees:

  • Activity
  • Athletic
  • Campus Recreation Center (CRC) Operations
  • Student Center Operations
  • Transportation

Non-Mandatory Fees (based on type of plan and usage, where applicable):

  • Dining fees
  • Housing fees
  • Living Learning Communities (LLCs)
  • Parking permit fees – semester or annual
  • Student Life: Tech-Prep (summer program)

The Institute anticipates processing service fee refunds by April 8, 2020. Students should make sure their direct deposit is set up so that any refunds will be sent directly to their bank, and then monitor their student account for balance changes resulting from refunds. If you have not set up direct deposit, an email will be sent to you with instructions on how to set up include direct deposit.

For questions regarding refunds or direct deposits, please contact the Office of the Bursar at bursar.ask@business.gatech.edu.

 

How will my financial aid be impacted?

UPDATED March 19, 2020: Please contact the Office of Scholarships and Financial Aid: finaid.gatech.edu/contacting-our-office. However, we anticipate guidance from the U.S. Department of Education providing for minimal disruption to financial aid in the Spring semester.

 

Will there be a week added to the semester or will the semester just be a week shorter?

March 14, 2020: The semester will be a week shorter. Your instructor will provide a modified syllabus for the remainder of the semester.

 

Will summer courses in Atlanta be impacted?

UPDATED March 19, 2020: Please follow updates on the Summer Programs website: summer.gatech.edu.

 


Campus Operations and Services

 

What support services are available on campus?

UPDATED March 24, 2020: The Counseling Center is following guidance from the CDC and the Georgia Department of Public Health to limit personal contact to reduce the risk of infection. Additional guidance is available on the Counseling Center’s website.

The CARE Center remains available. More information is available on the Care Center website.

View the updated hours and closings for Campus Services, including:

  • Stamps Health Services
  • Dining
  • Student Center
  • Post Office
  • Transit
  • Bookstore – CLOSED
  • Campus Recreation Center – CLOSED
  • West Village – CLOSED

Georgia Tech Library: Electronic resources will remain available, as usual. All scheduled courses and consultations with librarians, archivists, and public service associates will continue virtually. Lending and delivery of all physical resources, both from Tech’s collections and Interlibrary Loan, are suspended until further notice except in exceptional circumstances. Get the latest library updates.

VOICE will continue providing 24/7 confidential services to those impacted by sexual harassment, sexual assault, intimate partner violence, and/or stalking.

  • If you need immediate support, call GTPD at 404.894.2500 and ask for the on-call VOICE Advocate. You do not need to make a police report and you only need to provide a phone number in order to reach an Advocate.
  • For non-urgent needs, VOICE Advocates are available for phone, virtual, or face-to-face meetings, and emergency accompaniments. To schedule an appointment, call Amanda Planchard at 404.385.4451 or Jennifer Gagen at 404.385.4464. Leave a message, and the Advocate will call you back promptly within business hours.

 

I’m a student employed on campus. Will I still be able to work?

March 16, 2020: Students who are employed by the Institute should look to the guidance provided for employees and stay in contact with their supervisors. 

Graduate students, faculty, and other research personnel who do research should work remotely unless their presence on campus is required for research continuity or safety reasons.

Graduate Teaching Assistants (GTAs) need to be available to work with their faculty the week of March 23 to prepare for remote instruction starting March 30, and thereafter while delivering this instruction. Graduate research and teaching assistants should look to their supervisors for guidance on work arrangements.

When present on campus appropriate social distancing measures should be observed.

 

I’m an essential employee or researcher and have to come to campus, but I usually use public transportation or a rideshare. Can I drive and park on campus?

UPDATED March 26, 2020: Permits are not required to park on campus until further notice. Regular parking permit requirements will not be enforced. Restricted/reserved spaces, disabled spaces, and no parking zones will be enforced. Parking deck gates will remain down for security.

 

Are construction projects on campus continuing?

UPDATED March 26, 2020: Construction projects will continue as contracted during this time. We have asked our independent General Contractors and A/E teams to use their best judgement on all safety matters, including current health-related concerns, and to monitor their job sites as per their company policies. If a member of their team displays any signs of illness, they are to send them home and take necessary precautions to clean/prepare the site to minimize exposure to other employees and to our students and staff, if they are working in an occupied area. The companies also continue to follow the direction of their risk management plans. More information on the Facilities Management website.

 

I’ve heard mail delivery is suspended on campus. What should I do if I need to get my department’s mail?

UPDATED March 24, 2020: Campus mail delivery will be suspended while campus operations are limited. Faculty and staff may pick up mail from the Mail Processing Center at 711 Marietta Street between 10 a.m. and 4 p.m. The latest post office hours are on the Student Center website.

 

I usually send invoices to Central Financial Services, but mail delivery is suspended. What do I do?

UPDATED March 24, 2020: Central Financial Services is making arrangements to pick up mail periodically to help ensure that invoices and payments sent to these offices are processed in a timely manner.

 


Events

Additional event resources:

 

Does this impact events on campus?

March 16, 2020: All Georgia Tech sponsored events through the end of the Spring semester, including Athletics events, are canceled, postponed or will move to a virtual format. 

If you are in charge of an event and need help communicating to the audience or moving to a virtual format, you can refer to this Hosting Virtual Events guide, or reach out to the events staff events@comm.gatech.edu

If you are hosting an event on campus, please contact staff at the relevant Georgia Tech venue for more information.

 

What should student organizations do about previously planned events and activities?

UPDATED March 19, 2020: All Registered Student Organization (RSO) on-campus events scheduled through the end of the Spring semester should be moved online, postponed, or canceled.

The Center for Student Engagement team will communicate updates for RSOs. You can direct questions to engage@gatech.edu or at (404) 894-3458.

 

What about Commencement?

UPDATED March 19, 2020: Georgia Tech Spring Commencement will not take place May 1 and 2, 2020. We are looking into alternative dates and opportunities to celebrate our spring graduates. Additional information will be posted as soon as we can. In the meantime, please visit the Commencement FAQ.


Housing

Additional housing resources:

 

Moving Out

 

Should I move out of my residence hall?

UPDATED March 18, 2020: Yes. Georgia Tech residence halls will be closed, with minimal exceptions for students unable to return home, or who cannot find housing elsewhere.

Students should move off campus if at all possible in order to close down residence halls and allow social distancing.

 

What do I need to know if I can move out by March 29?

UPDATED March 20, 2020: We are still asking any residents who can move out by March 29 to do so, and we will support coordinating move-out in the safest way possible, according to social distancing recommendations from the Centers for Disease Control and Prevention. 

If you have not received a ticket time or need to change yours, visit this link.  

Please read the FAQs below regarding move out logistics and key return. 

 

What if I can’t move out by March 29?

UPDATED March 20, 2020: If a resident cannot move out by that date, we are asking residents to contact a friend or representative to assist them. If that is not an option, we are asking residents to use a local company to pack and ship or pack and store belongings until the resident can return to campus. A list of suggested vendors is located at below.  

Georgia Institute of Technology does not endorse and has no association with any packing, moving, or storage companies. The Institute will assume no liability incurred.

Optional Solutions:

Students who are not personally involved in moving out should send an email from their official Georgia Tech student email account to information@housing.gatech.edu that includes:   

  • Your full name
  • GT ID#
  • Residence hall and room number
  • The name of the friend, family member, or company who will collect your belongings for you
  • Stated permission for us to allow them into your room

We ask that your identified representative move out your belongings at your assigned ticket time. If they are unable to collect your items during your assigned time, please select an alternate time using this link

 

Now that Atlanta’s mayor has issued a stay-at-home order, can I still retrieve my belongings from my residence hall?

UPDATE March 24, 2020: Parents, guardians, and students traveling to Atlanta to retrieve educational materials and other personal items while moving out of residence halls would not be in violation of the order. If you are able to keep your move-out appointment, please do so. We are here to assist you through a safe, efficient move-out process.

The order’s stay-at-home requirements are subject to several exceptions, one of which is for “essential business.” Essential business includes travel to and from “educational institutions …  for purposes of facilitating distance learning or performing essential functions, provided that social distancing of six feet per person is maintained to the greatest extent possible,” as well as travel to and from a place of residence, which includes a residence hall.

 

I cannot return and cannot arrange for someone else to move my belongings – what can I do?  

UPDATED March 20, 2020: Residents who have no other options for removing their possessions will be allowed to leave items in their rooms until April 30 (unless further guidance is provided). Due to the unique circumstances with COVID-19, residents would need written approval from Georgia Tech Housing to return to campus after March 29. If a resident decides to leave their belongings on campus, they need to go here, click on the Resources tab, and select ‘Cannot Vacate by March 29th’ to complete the form.  


I already checked out of residential housing. What do I do now? 

UPDATED March 16: Do not change your plans. We are moving to distance-based learning for the rest of the spring semester and you will not need to return to campus to complete the semester. Please be sure you have returned your key. 

 

What if I took everything home but still have my key? 

UPDATED March 18, 2020: If you have moved off campus but still have your key, please include only your GTID number, area of campus (West, East, North, North Ave), and mail your key to Georgia Tech Housing as soon as possible to the below address. Please use the United States Postal Service (USPS) if possible.  


353 Ferst Drive 
c/o Tammy Wright 
Suite 102 
Atlanta, GA 30332 

 

What if I can’t be there at the time of my assigned ticket?  

UPDATED March 20, 2020: Students were assigned a move out scheduled date and time in order to adhere to social distancing best practices and manage staffing limitations. If a resident needs a different move-out time block, please visit this link. 

 

Will I receive a prorated reimbursement?

UPDATED March 24, 2020: While Georgia Tech’s campus is not closed, campus services utilized by students including housing, dining, transportation, and recreation have been greatly affected.

As such, Georgia Tech has been working with the USG to develop a refund plan that would apply to the mandatory and non-mandatory fees listed below. Fees will be pro-rated, beginning on Monday, March 16, 2020, for the remainder of the spring semester.  

Mandatory Fees:

  • Activity
  • Athletic
  • Campus Recreation Center (CRC) Operations
  • Student Center Operations
  • Transportation

Non-Mandatory Fees (based on type of plan and usage, where applicable):

  • Dining fees
  • Housing fees
  • Living Learning Communities (LLCs)
  • Parking permit fees – semester or annual
  • Student Life: Tech-Prep (summer program)

The Institute anticipates processing service fee refunds by April 8, 2020. Students should make sure their direct deposit is set up so that any refunds will be sent directly to their bank, and then monitor their student account for balance changes resulting from refunds. If you have not set up direct deposit, an email will be sent to you with instructions on how to set up include direct deposit.

For questions regarding refunds or direct deposits, please contact the Office of the Bursar at bursar.ask@business.gatech.edu.

 

StarRez is down, what do I do? 

UPDATED March 20, 2020: The system is seeing an incredibly high volume, and as such may experience technical difficulties. We have increased its bandwidth and expect functionality to improve. Any resident who wants to alter their move out time to later than Sunday, March 22, is encouraged to wait until then before attempting to change their ticket. 

 

I changed my time ticket in StarRez – will I get a confirmation of the change? 

UPDATED March 20, 2020: Yes, but please keep in mind that the system may take a few hours to send your confirmation. 

 

How long is the time window for moving out? 

UPDATED March 20, 2020: The move out time period is two hours from the time given. Whenever possible, we are asking students complete their move within that two-hour window in order to limit the number of people present at any given time. The two-hour window begins at the time stated on your time ticket. 

 

Can I park near my hall while I move out? 

UPDATED March 20, 2020: As long as you do not choose a loading zone, service vehicle space, ADA space, or multiple spaces, you can park in any open lot to facilitate a quick move out. Parking and Transportation Services is aware of the unprecedented nature of this move out.  

 

Are there boxes and bins available to help me move? 

UPDATED March 20, 2020: Boxes have been placed in each hall lobby or in a centralized location near the smaller halls. Contact your hall director for more information. At the moment we do not have bins available.  

 

Where do I throw my trash away? 

UPDATED March 20, 2020: There are large dumpsters placed near halls in their usual locations for move out. Please do not put refrigerators into dumpsters – they should be left in your room for proper disposal.  

 

What if I have stuff to donate? 

UPDATED March 20, 2020: There are donation boxes placed outside the halls near trash bins. They have a list of acceptable items posted on them.  

 

I have hired a company to come collect my belongings. What do I need to do to let Housing know to allow them into my room? 

UPDATED March 20, 2020: Those students who have hired a moving service should send an email from their official Georgia Tech student email account to information@housing.gatech.edu that includes:   

  • Your full name   
  • GT ID#  
  • Residence hall and room number  
  • The name of the packing/moving/storage company who will collect your belongings for you  
  • Stated permission for us to allow them into your room  

We ask that your identified representative move out your belongings at your assigned ticket time. If they are unable to collect your items during your assigned time, please select an alternate time using this link.  

 
I have hired a company to come collect my belongings. What do I need to do to prepare my belongings for them? 

UPDATED March 20, 2020: Those details should come from your chosen service provider. Georgia Tech does not endorse any service provider and assumes no liability.  


I have moved out and need to drop my key after hours. How do I do that? 

UPDATED March 20, 2020: Please refer to this document for envelope pick-up and key drop off. 

 

Staying on Campus

 

Who will be approved to stay? 

UPDATED March 20, 2020: There are many scenarios being considered for requests to stay. Residence Life is working with Student Life and other campus partners in reviewing applications, and those decisions will be sent out within 48 hours of submission of this form, at the latest. Students will not be expected to move out until they receive a decision. 

 

I’ve applied to stay but have not received a response yet. Do I have to move? 

UPDATED March 20, 2020: No. Residence Life is working with Student Life and other campus partners in reviewing applications, and those decisions will be sent out within 48 hours of submission, at the latest. Students will not be expected to move out until they receive a decision.  

 

I’ve applied to stay but have not received a response yet. Should I submit a self-select time ticket just in case? 

UPDATED March 20, 2020: If/once students receive their denial for staying, they can change their time ticket in StarRez. We recommend students continue to inquire about staying elsewhere in the event their request is denied. 

 

I previously received approval to stay, is that still valid? 

UPDATED March 20, 2020: Not necessarily. Any student whose most recent notice of approval was received before Wednesday, March 18, should fill out fill out this form as soon as possible and then wait for an update. 

 

If I’ve been approved to stay on campus, when should I expect to move to another hall? 

UPDATED March 20, 2020: We are still working out the logistics of consolidation. We will send more details to those students as they become available. 

 

I have been approved to remain on campus. What does the mayor’s stay-at-home order mean for me?

UPDATED March 24, 2020: If you are one of the students who were granted exemptions to remain on campus, we will continue modified services on campus. You can find more information about hours and open buildings here.  You should follow the guidance in the executive order for all other activities.


International Studies and Travel

Additional international studies and travel resources:

 

As an international student, can I return to my home country and complete my academic work remotely?

UPDATED March 23, 2020: Yes, subject to any travel restrictions that may be imposed by the United States and/or your home country.

We are moving to distance learning for the rest of the semester. The Office of International Education provides information about departing the United States on the International Student and Scholar Services section of its website.

Please note, students and faculty who plan to engage in online learning physically from any of the following countries need to first gain approval from the Office of General Counsel (asklegal@gatech.edu): Cuba, Crimea Region of Ukraine, Iran, North Korea, Sudan and Syria.

 

What does the move to online instruction mean for my F or J visa status?

UPDATED March 23, 2020: Please visit the International Student and Scholar Services FAQ on the Office of International Education website.

 

I have questions about my summer study abroad plans, study abroad fees, or international programs. Where can I get answers?

The latest information on study abroad is available from the Office of International Education.

 

What should students abroad at Georgia Tech-Lorraine and elsewhere do?

March 14, 2020: Because of the new travel restrictions put in place by the federal government, President Cabrera has instructed the Office of International Education to immediately recall all students abroad and provide whatever assistance we can to facilitate their return and academic progression.

We have also made the decision to cancel all summer study abroad, GTL, international internships, exchange programs, and Georgia Tech-sponsored international curricular and co-curricular travel programs.

The Office of International Education is contacting those students to provide program-specific details and help with travel arrangements as needed.

France issued an order to close all universities and centers of instruction effective Monday, March 16 and until further notice. A communiqué from the French Ministry of Higher Education, Research, and Innovation dated Friday March 13 states that "In order to best protect the entire population and take into account the evolution of the COVID-19 epidemic, the President of the Republic announced a series of measures last night, which include closing the public to all higher education establishments from Monday 16 March and until further notice." 

Georgia Tech's campus in Lorraine (GTL) must abide by that order.

To continue to provide instruction to students at the Lorraine campus Georgia Tech will employ the following continuity program:

  1. All students will follow Atlanta’s academic calendar. They will not receive instruction until March 30, 2020, after the extended Spring vacation.
  2. Starting March 30, they will follow the same classes and programs they had in GTL, picking up where they left off before the instructional suspension.
  3. The programs will be delivered on-line. The instructors for their classes are in France and the curricula offered there does not match Atlanta.
  4. Students will follow the Atlanta calendar and adjust to it should any changes be made in the future.

 

I was planning to study at Georgia Tech-Lorraine this summer. What are my academic and financial options?

March 14, 2020: Georgia Tech-Lorraine (GTL) will provide refunds for deposits and any tuition payments that have been made for the program. Any travel-related expenses will not be reimbursed but students should work with their air carrier to see if change fees apply and to determine if they will make other accommodations.

Students will be able to register for classes in Atlanta beginning March 23 if they choose to do so. Georgia Tech-Lorraine will not be able to offer online classes.

If you would like to transfer your application to future GTL programs, please email Catherine Bass at catherine.bass@gtl.gatech.edu.

 

Can I travel internationally?

UPDATED March 23, 2020: No. We are under a U.S. Department of State Global Health Level 4 Travel Advisory. This is unprecedented as this is the highest Level Advisory. Many countries across the world are implementing preventative safety measures that may involve travel restrictions, mandatory quarantines, border closures, and travel and entry prohibitions with very little notice and for an indefinite period of time. 

In accordance with previously issued travel restrictions, Georgia Institute of Technology-sponsored international travel is prohibited. Additionally, for the health and safety of our campus community, all faculty, staff, and students are strongly urged to cancel or postpone any personal international travel. If you have any questions, please contact covid19travel@health.gatech.edu.


Research and Labs

Additional research resources:

 

Will research continue? What should graduate students and researchers do?

UPDATED March 19, 2020: All on-campus research laboratories will be restricted to only essential activities by 5 p.m. on Thursday, March 19, where possible. Access to core facilities will be impacted. It is our foremost desire that you stay safe. Wash your hands frequently and practice extreme social distancing. Recognize that this extreme social distancing not only applies to when your students and staff are in the laboratory, but anywhere on campus and when in transit to and from campus.  
 
Similar to our peer institutions, including Harvard, Stanford, MIT, and Johns Hopkins, we are ramping down all on-campus research laboratory activities. Very limited access to laboratories will be maintained so that critical activities, such as maintaining living organisms, unique reagents, and essential equipment and materials, can continue. Laboratory activities in support of COVID-19 response efforts will also continue. All faculty members should work with their laboratory personnel (research faculty, students, postdocs, and staff) to ramp down operations as soon as practical.
 
We understand that these steps will be disruptive to the research and scholarly activities of you, your students, and your research team, and the Institute will work to support your efforts. We encourage you and your research groups to take this time to focus on the activities that can be completed remotely, such as writing papers and grant proposals and completing data analysis. Please stay in regular contact with your students and research team to the highest possible level of connectivity and continuity. 

We realize that there are many questions and issues that will arise. We will post any operational updates and a Research-specific FAQ to this research continuity page.

 

Can research continue on campus in light of the Atlanta mayor’s stay-at-home order for the city?

UPDATED March 24, 2020: The order’s stay-at-home requirements are subject to several exceptions, one of which is for “essential business.” Essential business includes travel to and from “educational institutions …  for purposes of facilitating distance learning or performing essential functions, provided that social distancing of six feet per person is maintained to the greatest extent possible.”

Faculty, researchers and staff should continue to follow their unit’s business continuity plans for staffing guidance. Unit leadership and supervisors have been given guidance on how to modify work arrangements for anyone who falls into a high-risk category or is medically fragile.  Please reach out to your supervisor or HR representative with specific questions. We have been working with USG to issue guidance around HR policies to address the questions we have been hearing in the last week. That information will be available as soon as possible.


Staff

Additional staff resources:


Are staff members expected to report to work as usual?

March 16, 2020: All USG institutions will remain open with minimal staff physically on-site to ensure continuity of certain services.

Our goal is to have the appropriate level of staffing on campus to allow for social distancing while we still do the work required to serve the students, faculty, and staff that remain and the research they are doing.

All managers are instructed to implement their COVID-19 continuity of operations staffing plans beginning the week of March 16. If you have questions, please email HR.Ask@ohr.gatech.edu.

Teleworking arrangements are not new, but because they may be unfamiliar to employees and managers, the links below will help you and your team navigate potential teleworking scenarios. Guidance is provided on the Teleworking Arrangements website

For help connecting to Georgia Tech's Virtual Private Network (VPN), refer to these guides:

 

I’m not able to complete my work remotely and I’m not an essential employee. What do I do?

UPDATED March 26, 2020: In accordance with the USG Non-Closure Emergency Leave Procedures, Georgia Tech will implement Non-Closure Emergency Leave procedures for eligible employees for up to 30 days, effective March 30, 2020 through May 2, 2020. Institute Leadership will reassess the need for Leave with Pay on or before April 15, 2020.

Specifically, the USG guidance gives presidents the authority to compensate employees for hours not worked up to the equivalent of their regularly scheduled hours per week when there is not work for those employees to perform that is essential to Institute operations.

Employees eligible for Leave with Pay include regular full-time and regular part-time employees (exempt/salaried and non-exempt/hourly) who:

  • are not able to perform their regular duties through telework or other remote and flexible work arrangements, and
  • are not working as essential employees in enabling the Institute to sustain essential on-campus services and operations.

Employees not eligible for Leave with Pay include the following:

  • Temporary employees
  • Student employees, and
  • Rehired retirees

Please Note: Employees not eligible for Non-Closure Emergency Leave are still permitted and encouraged to perform their regular duties through telework or other remote and flexible work arrangements. Federal Work Study students will continue to receive their applicable financial aid for student employment during an emergency in accordance with Department of Education guidance.

 

I’m essential employee but I’m not working all of my normal hours. Will I still get paid?

UPDATED March 26, 2020: Yes, the USG Non-Closure Emergency Leave Procedures give presidents the authority to compensate employees for hours not worked up to the equivalent of their regularly scheduled hours per week when there is not work for those employees to perform that is essential to Institute operations.

Employees eligible for Leave with Pay include regular full-time and regular part-time employees (exempt/salaried and non-exempt/hourly) who:

  • are not able to perform their regular duties through telework or other remote and flexible work arrangements, and
  • are not working as essential employees in enabling the Institute to sustain essential on-campus services and operations.

Employees not eligible for Leave with Pay include the following:

  • Temporary employees
  • Student employees, and
  • Rehired retirees

 

Since the Atlanta mayor has issued a stay-at-home order for the city, do essential staff still need to report to campus? What about researchers?

UPDATED March 24, 2020: The order’s stay-at-home requirements are subject to several exceptions, one of which is for “essential business.” Essential business includes travel to and from “educational institutions … for purposes of facilitating distance learning or performing essential functions, provided that social distancing of six feet per person is maintained to the greatest extent possible.”

Faculty, researchers and staff should continue to follow their unit’s business continuity plans for staffing guidance. Unit leadership and supervisors have been given guidance on how to modify work arrangements for anyone who falls into a high-risk category or is medically fragile. Please reach out to your supervisor or HR representative with specific questions.  We have been working with USG to issue guidance around HR policies to address the questions we have been hearing in the last week. That information will be available as soon as possible. 

 

If I need to be tested for COVID-19, will my USG-sponsored health plan cover the costs?

UPDATED March 26, 2020: For COVID-19 related in-network provider visits and testing, out of pocket costs such as deductibles, co-payments and coinsurance, will be waived ($0.00) if you are enrolled in one of the USG healthcare plans through Anthem BCBSGA or Kaiser Permanente (including employees enrolled in the Consumer Choice HSA).

All telehealth visits through LiveHealth On-Line, including those unrelated to COVID-19, will be covered at 100% with no out of pocket costs for all USG healthcare plans through June 30, 2020.

All University System of Georgia employees are now eligible for free COVID-19 virtual screenings through Augusta University Health System’s AU Health Express Care app.

Screenings are available 24 hours a day, seven days a week, at no cost and no appointment required. You log into the app from home. Screenings are done by a provider who is a physician, nurse practitioner or physician’s assistant and trained to screen for COVID-19. 

For those without access to technology, please call AU Health’s COVID-19 hotline at 706-721-1852.

More information about benefits and resources available to you through the USG Benefits programs.

 

What resources are available to help me and my family cope with the stress and anxiety we might be feeling?

UPDATED March 19, 2020: Employees and their families have access to our Employee Assistance Program through Kepro. You can request confidential, no cost services at 844.243.4440. More details on the Health and Wellbeing website.

 


Technology


How do I get set up to telework?

March 16, 2020: Guidance is provided on the Teleworking Arrangements website

For help connecting to Georgia Tech's Virtual Private Network (VPN), refer to these guides:

 

When should I use VPN? Are there services that require it?

UPDATED March 24, 2020: Most online tools do not require connection to the Georgia Tech VPN. However, you must be connected to the VPN to access:

More details are available on the Services & Support site. BlueJeans and WebEx video conferencing solutions should not be used while connected to the campus VPN. The services will not work as expected.

 

I have questions about teaching my courses online. Where can I get help?

UPDATED March 24, 2020: Your College and/or School leadership stands ready to assist you to get the resources and training you need. Information sessions, workshops, and individual consultation sessions will be made available for any faculty member who needs refreshing on the available tools. Find resources and tutorials at services.gatech.edu.

 

What tools should I use to deliver my classes online? Can I use any online platforms I’d like?

UPDATED March 24, 2020: Faculty must use Georgia Tech provided tools and platforms in order to safeguard student information. Those existing tools include Canvas, Kaltura, Piazza, and BlueJeans and WebEx video conferencing. Find resources and tutorials for all of those services and more at services.gatech.edu.

 

What services can I use to conduct online meetings or collaborate with my colleagues?

UPDATED March 19, 2020: Georgia Tech provides several tools and platforms for virtual collaboration. Guides and tutorials for those tools are available at services.gatech.edu.

Faculty should not use other, non-licensed or unapproved tools in order to protect student information.

 

What if I don’t have internet access available at home?

UPDATED March 19, 2020: Some companies are offering free access to WiFi hotspots or free/discounted service for a period of time. Check their sites for details: