Vaccine Compliance Status

To ensure compliance with the Executive Order, Georgia Tech is required to certify the vaccination status of all employees affected by the Executive Order. The following instructions will help guide you through certifying your compliance status and whatever additional steps may be required. If you feel that there is an error in your compliance status, please submit a help request.

compliance check
 

Begin Here to Check Your Compliance Status

  1. In the Compliance Validation window to the right, enter your GT username and password if your compliance status is not already shown. You may be prompted to authenticate via DUO.
  2. Review your status and take additional action if necessary.
 

Understanding Your Status

 

No Action Required

No further action is required on your part.

 

Active State Toward Compliance

Indicates that you are in the process toward becoming compliant. You may be in this status for one of the following reasons:

  • You have submitted the required documentation (e.g. your vaccination dates, completed vaccine record, or accommodation) and it is being reviewed.
  • You have an approved vaccine record and less than two weeks have passed since your last dose.
  • You have submitted a single dose vaccine and are in the process of becoming fully vaccinated.
 

Action Items

 
 

Request Help

 

Need assistance? We are here to help. 

For personalized assistance with the vaccine Executive Order, submit a help request through ServiceNow using the link below.

 

Frequently Asked Questions

 

 

What is the timeline for having completed your vaccine doses by January 4, 2022?

There is limited time to make your vaccination plans if you are not already fully vaccinated. As you are making your vaccination plans, please remember these dates:  

  • The Pfizer vaccine requires 21 days between doses:
    • Your first dose must be taken by December 14, 2021.
    • Your second dose must be taken by January 4, 2022.
  • The Moderna vaccine requires 28 days between doses:
    • Your first dose must be taken by December 7, 2021.
    • Your second dose must be taken by January 4, 2022.

The Johnson & Johnson vaccine is a single dose and must be taken no later than January 4, 2022.

Where can I get a Covid-19 vaccine? 

Stamps Health Services is offering Pfizer-BioNTech vaccines to the Georgia Tech campus community. To accommodate as many people as possible seeking a Covid-19 vaccine, Stamps Health Services will conduct vaccine clinics on the following days and times:

  • Tuesdays from 9 a.m. to 3:30 p.m. (no clinic Nov. 23 and Dec. 21 and 28)

Please note that due to the anticipated high volume of vaccine appointments, you may need to get your Covid-19 vaccine at an alternative vaccination site.

What if I cannot locate my Vaccination Record Card?

If you cannot locate your Covid-19 Vaccination Record Card, you can request a copy of your immunization record through the Georgia Registry of Immunization Transaction and Services via the following link: Immunization Record Request Form

Requests may take 5 business days to process.

Do I need a vaccine if I've already contracted Covid-19?

Yes. Affected employees who have had a prior Covid-19 infection are required to be vaccinated. This is because evidence is emerging that people get better protection by being fully vaccinated compared with having had Covid-19. Employees previously infected with Covid-19 do not need to wait 90 days after infection to receive the vaccine.

However, if you were treated for Covid-19 with monoclonal antibodies or convalescent plasma, you should wait 90 days before getting a Covid-19 vaccine and should file for a medical exemption/accommodation. Talk to your doctor if you are unsure what treatments you received or if you have more questions about getting a Covid-19 vaccine.

Individuals who are currently infected with Covid-19 should get vaccinated after their infection ends and isolation orders are lifted, provided they were not treated with monoclonal antibodies or convalescent plasma.

Does the Executive Order apply to Georgia Tech employees working outside of the United States?

No, the Executive Order does not apply to those currently working outside of the United States.  

Does the Executive Order apply to Georgia Tech employees currently on leave?

Employees on extended leave (e.g. FMLA) must comply or have an approved disability, medical or religious accommodation/exemption prior to returning to work if after January 4, 2022.

Where can I find an alternate vaccine location?

To find another vaccine location, please access the following link: vaccines.gov/search.

How can I ensure I am in compliance?

To ensure you are in compliance, one of the following criteria must be met:

  • You have received your final dose of Covid-19 vaccine on Jan. 4, 2022, or
  • You have an accommodation/exemption for a disability, medical condition, or religious belief request submitted and under review by January 18. 
What will happen to employees who do not comply with the Executive Order?

Employees who fail to comply with the Executive Order may be subject to disciplinary action, including suspension, unpaid leave, and/or separation from Georgia Tech.

Employees on unpaid leave continue to be responsible for their portion of employee benefits costs.

Accommodations and/or exemptions can be requested by individuals who would otherwise be covered but have a disability, medical condition, or sincerely held religious belief, practice, or observance.

Is weekly testing an option with respect to the federal mandate?

No. The Executive Order does not provide for weekly testing as an alternative to vaccination.

Does this Executive Order apply to new hires including students?

All active employees, including student employees, covered by the executive order must comply, including those hired between November 1, 2021, and January 19, 2022.

Accommodations and/or exemptions can be requested by individual students who would otherwise be covered but have a disability, medical condition, or sincerely held religious belief, practice, or observance.

What are the guidelines for those who were vaccinated using vaccines not approved in the U.S.?

Individuals who were vaccinated outside the United States with a currently FDA-approved (Pfizer-BioNTech) or FDA-authorized emergency use (Moderna and Johnson & Johnson) Covid-19 vaccine or a WHO-EUL Covid-19 vaccine and who have received all the recommended doses are considered fully vaccinated and do not need any subsequent primary series doses. However, employees affected by the Executive Order must verify their vaccination compliance status and, if you do not receive your vaccination at Georgia Tech, you must upload your vaccination card to the online portal by Jan. 4, 2022. Learn more at: health.gatech.edu/vaccine-status.

Individuals who received a Covid-19 vaccine that is not currently FDA-approved or FDA-authorized in the United States may be offered a complete FDA-approved (Pfizer-BioNTech) or FDA-authorized emergency use (Moderna and Johnson & Johnson) Covid-19 vaccine primary series as follows:

Individuals who have received only the first dose of a two-dose Covid-19 primary series listed for emergency use by WHO.
Individuals who received all or some of the recommended doses of a COVID-19 vaccine primary series that is not listed for emergency use by WHO.

The minimum interval between receipt of the non-FDA-approved/authorized vaccine and initiation of the FDA-approved/authorized Covid-19 vaccine primary series is at least 28 days. Once fully vaccinated, employees affected by the Executive Order must verify their vaccination compliance status and, if you do not receive your vaccination at Georgia Tech, you must upload your vaccination card to the online portal by Jan. 4, 2022. Learn more at: health.gatech.edu/vaccine-status.

Regarding accommodations/exemptions (disability, medical, or religious), who or what office/entity will be reviewing these requests?

The Office of Human Resources will review all requests for disability, medical, or religious accommodation/exemption.

What guidelines will be used to assess accommodation/exemption requests?

Requests for disability, medical, or religious accommodation/exemption will be assessed using the information provided in the request form. In some instances, a representative from the Office of Human Resources may reach out to employees to discuss their requested accommodation/exemption and to gather additional information necessary to evaluate the request.  Employees are expected to participate in this interactive process with the Office of Human Resources. Each determination is individualized.

When/how will we know if our accommodation/exemption (disability, medical, or religious) is approved? 

Employees should receive an initial response via email within 5 business days.

Will vaccination status, accommodations/exemption, or declinations be shared with any entities outside of Georgia Tech at an individual level or only at an aggregation level?

Georgia Tech will only share the minimum amount of information necessary to comply with the Executive Order. Therefore, only aggregate information will be shared with outside entities.

Can you verify who sees the information uploaded in the portal?

Georgia Tech will share information only with those individuals who need to see it in order to comply with the Executive Order. Therefore, Stamps Health Services employees can only see the specific vaccine information uploaded into the Medicat system. They are not permitted to view any other information in the portal related to compliance with the Executive Order.

A select group of Georgia Tech Human Resources employees who are specifically tasked with reviewing compliance with the Executive Order can see religious, disability, and medical accommodation/exemption information and vaccine compliance status within the portal. They cannot see the specific vaccine information in the Stamps Health Services Medicat system.  

No one else is permitted to view information within the portal.

Managers will be notified if a direct report is out of compliance; however, specific information or reasoning will not be shared.    

How is our information being protected through the portal?

All information submitted through the portal to Georgia Tech will be handled with care and compassion. With privacy at the top of mind for this process, all information is protected through the secure, HIPAA compliant systems at Stamps Health Services and the Enterprise Data Warehouse.  

Are we allowed to ask employees about their vaccination status and/or their anticipated decisions?

No. Employees, including managers, may not ask another employee about their vaccine status or anticipated actions.

If the vaccine causes me to get sick, will I be covered under Workers’ Compensation?

This is not likely covered under Workers’ Compensation. Please consult with your physician regarding vaccine side effects. Sick leave and the vaccine administrative leave day are also available.

I work remotely. Why do I have to comply with this?

An employee who works on a covered contract from their residence is a covered employee under the Executive Order, even if they never work at a covered workplace location.

I do not understand why this applies to me. I do not work on or support federal contracts.

An employee who works at a covered workplace location must comply with the Executive Order, even if that employee does not work on or support federal contracts.

Why are employees being told that the Executive Order applies to them because they work in the same workplace as those who work on or support federal contracts?

The Executive Order states that it applies to an employee who works in a covered workplace location, even if the employee does not work on or support federal contracts.

If a covered employee relocates their office to a different campus building, do the non-covered employees in that building then become covered?

It depends. If an employee is a covered employee under the Executive Order by virtue of their own work on or in support of a federal contract, anywhere that employee works would be designated as a covered workplace.

All employees who perform any or all of their assigned responsibilities in a covered workplace are covered under and must comply with the Executive Order. However, if the relocating covered employee was only covered due to their work in a covered workplace, they may no longer have to comply with the order if their new work location is not a covered workplace.

Under what circumstance could an employee who is currently considered a covered employee become a non-covered employee?

If the employee stops working on or in connection with federal contracts and is located in or moves to a non-covered workplace, the employee would no longer be covered by the EO.

If a non-covered GTA is assigned to TA for a covered instructor's class, does the GTA then become covered?

It depends upon the work the GTA is doing. If it is neither related to federal contracts nor performed in a covered workplace, the GTA is not covered.

If a non-covered GTA is assigned to TA for a non-covered instructor's class, and the class is held in a building with employees working on or supporting federal contract, do both the GTA and instructor then become covered?

Yes.